PFC Application Procedures

{ISAC Rules, Sections 2731.30 and 2732.30}

Application Process Overview
Application Deadlines
Student List Overview

Application Process Overview

All first-time applicants must complete an application which includes biographical information regarding the deceased or disabled officer (e.g., name, where employed, position title, date of death or disability, etc.), and the application must be accompanied by a certified death certificate or the certified statement of a licensed physician.

1. The physician’s statement must certify that there is a mental or physical condition that is reasonably certain to continue throughout the lifetime of the officer, resulting in a 90% to 100% incapacity from performing substantial and material duties previously discharged.
2. Documentation must be submitted to prove that the death or permanent disability occurred in the line of duty.

To apply for the grant, a student must complete a Grant Programs for Dependents of Police, Fire or Correctional Officers (PFC) application. Beginning with the 2025-26 academic year, the application process is completed online.

The applicant must reapply each year. Eligibility in one academic year does not carry over into future years. Once eligibility has been established for one member of a family, it is established for all qualified applicants in the family. Thereafter, a simplified application will be required on an annual basis from each student in the family.

If an application is incomplete, a Notice of Incomplete Application will be sent to the applicant to request the missing information. Processing cannot take place prior to the date a complete application is received by ISAC.

Application Deadlines

The date by which an application must be submitted is based on the first term for which the applicant wishes to receive funds.

• October 1 – Full Year Consideration
• March 1 – Only 2nd Semester (2nd/3rd Quarter) and Summer Consideration
• June 15 – Only Summer Term Consideration

Applications received by ISAC after these deadline dates will be processed only for subsequent terms, with June 15 as the final date of acceptance for the summer term.

Student List Overview

Starting with the 2025-26 academic year, PFC processing takes place through the GAP Access system. The availability of applicant data (via the Student List in the PFC system) provides a means by which this information may be shared with colleagues in other areas of the college who are working with prospective and current students. Reports listing PFC applicants may be generated and edited, and then shared with other departments at your institution. All personally identifiable information (PII), such as an applicant's Social Security number (SSN) or date of birth, should be removed from the report before the information leaves the financial aid office. Financial aid staff must have the appropriate level of access to view applicant records. The school's primary administrator or a designated administrator is responsible for authorizing access levels.

View a listing of PFC records by accessing the PFC system and selecting the Student tab to display the "Student List Eligibility: View" screen. Records for all applicants who listed the institution on their applications and whose applications have been reviewed by ISAC staff for completeness will be included. Additional records will appear on the Student List on an ongoing basis as applications are reviewed. Regularly check the PFC system for new data.